Applicant Privacy Notice

Last updated: August, 2025

Progyny, Inc. and its affiliates and subsidiaries (collectively “Progyny”, “our”, “us”, or “we”) take seriously the privacy and confidentiality of your personal information.

This Candidate Privacy Notice explains when we collect information about you, including your personal information, what we collect, why we collect it, how we use it, who we share it with, how it is processed, and what your legal rights are (our “Privacy Notice”). 

It is important that you read this Privacy Notice so that you are fully aware of how we are using your Personal Information, as defined below. This Privacy Notice supplements our other privacy policies and is not intended to override them.

Please note, our privacy practices are subject to the applicable laws of the places where we operate.  Some of the terms of our Privacy Notice may only apply to applicants located in specific states.

What Categories of Personal Information Do We Collect

Personal Information means any information about a person that can directly or indirectly identify that person. It does not include data where the identity has been removed (anonymous data). In connection with your application to work for us, we will collect, use, and retain the following categories of Personal Information about you:

  • Information you have provided to us in your resume or curriculum vitae, and cover letter.
  • Information you provided in application questionnaires
  • Information you have provided to us during the recruitment process including first and last name, mailing address, phone number, email address, gender, education and employment history, professional qualifications, and salary/remuneration expectations
  • Information about your eligibility to work
  • Any other information you provide to us during interview(s), email communication(s), or phone call(s)
  • Any Sensitive Personal Information you provided, as defined below
  • Inferences drawn from or created based on any of the information identified above
  • Identifiers, for example: real name, nickname, telephone number, postal address, e-mail address, Social Security number, and signature.
  • Professional or Employment-Related Information, for example: educational institutions attended, degrees and certifications, licenses, work experience and previous employers, and professional memberships and affiliations.
  • Non-public educational information, for example: academic transcripts.
  • Commercial Information, for example: travel expense records for an interview.
  • Other details, for example, hobbies and leisure activities or membership in voluntary/charitable/public organizations, for example, as stated on the Applicant’s resume.
  • Characteristics of Protected Classifications Under California or Federal Law for Applicants, collected on a purely voluntary basis, except where collection is required by law, and used only in compliance with applicable laws and regulations, for diversity and inclusion reporting and related purposes.

How Your Personal Information is Collected

We may collect Personal Information from candidates from the following sources:

  • You, the candidate
  • Your named references or your referees (where applicable and legally permissible)
  • Third party recruitment agencies, if applicable
  • Public resources, such as social media sources, for example LinkedIn, Glassdoor, etc.
  • Background check providers (including financial and criminal backgrounds checks where applicable and legally permissible)

How We Use Your Personal Information

We will only use your Personal Information in accordance with applicable laws and this Privacy Notice. We will use your Personal Information to:

  • Assess your skills, qualifications, and suitability for a particular role
  • Communicate with you about the recruitment process and about future opportunities
  • Keep records related to our hiring processes
  • Carry out background and reference checks with your consent and where legally permissible
  • Carry out criminal and financial background checks with your consent, if it is appropriate given the nature of the role and where we are legally able to do so
  • To provide appropriate adjustments/accommodations during the recruitment process
  • To ensure meaningful equal opportunity monitoring and reporting, where applicable and legally permissible
  • Comply with our legal or regulatory requirements, to establish or exercise our rights, and to defend against a legal claim
  • To investigate, or take action regarding possible deceptive, fraudulent, or illegal activity

Having received your curriculum vitae, resume, cover letter, your application form and, as applicable, the results of any test or assessment you have been required to take during this recruitment process, we will then process that information to decide whether your application is strong enough to invite you for an interview. If we decide to interview you, we will use the information you provide to us during your interview(s) to decide whether to offer you the role. If we decide to offer you the role, we will then take references and conduct background checks, after we make you an offer.

What Happens if You Do Not Provide Personal Information When Requested

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications, education history, or work history), we will not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

Sensitive Personal Information

Where permitted by applicable law, or when you consent, we may also collect, store, and use more sensitive Personal Information, should you choose to provide it, including but not limited to information about your race or ethnicity, sexual orientation, gender identity and information about your disability status, which are special or sensitive categories of personal information. We will use this information to help us maintain equal opportunities best practices and identify barriers to workforce equality. We may also use information about your disability status to consider whether we need to provide appropriate adjustments/accommodations during the recruitment process, for example whether adjustments/accommodations need to be made during your interview.

Retention of Your Personal Information

We keep your Personal Information during and after your participation in our recruitment process for no longer than is necessary for the purposes for which the Personal Information is processed. We also retain your Personal Information as required and permitted by applicable law for compliance obligations, dispute resolution and subject to our record retention policies and procedures. The Company will also retain your Personal Information for the purpose of considering you for future employment opportunities with the Company. If you do not want the Company to retain your Personal Information for future employment opportunities, you can email privacyissues@progyny.com.

Security of Data

We use numerous technical, administrative and organizational security measures, such as data encryption, authentication, secure messaging, administrative restrictions, and data loss prevention controls to maintain the security and integrity of your Personal Information.

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. To ensure additional layers of security, you can keep your data safe by employing reasonable measures to protect your personal information against any unauthorized disclosure or unwanted use.

With Whom Do We Share Your Personal Information

We will only share your Personal Information with the following third parties for the purposes of processing your application:

  • Recruitment service providers
  • IT service providers
  • Professional advisors (e.g., auditors)
  • Background check providers

We may also retain, use and/or disclose any of your Personal Information as required or permitted by law, regulation, or order, including to the police or other appropriate authorities, to investigate complaints made by or against you, or to protect or defend ourselves, or others, against illegal, criminal, or harmful activities.

Information for California Residents

California law requires us to disclose the following additional information with respect to our privacy practices. If you are a California resident, this section applies to you in addition to the rest of the Privacy Notice.  For purposes of this section, “Personal Information” and “Sensitive Personal Information” have the meanings given in the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020, and including its implementing regulations, or collectively the “CCPA”, but does not include information exempted from the scope of the CCPA.

  • If you are a California resident, you may additionally have the following California-specific privacy rights, as provided under the CCPA:
  • Access. You can request that Progyny provide you a copy of the Personal Information that we have collected about you during the past 12 months.
  • Review/Correction. You can ask Progyny to correct inaccurate Personal Information.
  • Deletion. You can ask Progyny to delete the Personal Information that we have collected from you.
  • Limitations of Sensitive Personal Information. You can instruct Progyny that, to the extent it has collected Sensitive Personal Information, it limit the use and disclosure of Sensitive Personal Information to specifically permitted purposes.
  • Nondiscrimination. You are entitled to exercise the rights described above free from discrimination in the form of legally prohibited increases in the price or decreases in the quality of our Service. 

How to Exercise Your Rights

You may exercise your California privacy rights described above as follows:

We reserve the right to confirm your California residency to process your requests and will need to confirm your identity to process your requests to exercise your information, access or deletion rights. As a part of this process, government identification may be required. Consistent with California law, you may designate an authorized agent to make a request on your behalf. In order to designate an authorized agent to make a request on your behalf, you must provide a valid power of attorney, the requester’s valid government-issued identification, and the authorized agent’s valid government issued identification. We cannot process your request if you do not provide us with sufficient detail to allow us to understand and respond to it. 

We may not be required to fulfill your requests related to the rights described above in certain circumstances. These include, for example, instances where we must retain data that is necessary to comply with legal obligations, complete a transaction, detect security incidents, or for certain other internal purposes. Additionally, we may not be required to fulfill your request if we are unable to verify your identity. We are not required to provide information in response to a request to know for a particular consumer more than twice in any 12-month period.

Changes to This Privacy Notice

We may update our Privacy Notice from time to time. We will notify you of any changes by posting the new Privacy Notice.

We will let you know via a prominent notice on our Service, prior to the change becoming effective and update the “revision date” at the top of this Privacy Notice.

You are advised to review this Privacy Notice periodically for any changes. Changes to this Privacy Notice are effective when they are posted.

Contact Us

If you have any questions about this Privacy Notice, please contact us at:

E-mail: privacyissues@progyny.com

Address: Progyny, Inc., 1359 Broadway, 2nd Floor, New York, NY 10018, Attn: Legal

If you contact us regarding a complaint involving a privacy related matter, it will be appropriately assessed with the intention of rectifying the issue in a timely manner.